Gala
An evening
of possibility
Harper Sinclair
Saturday, 6 November 2027
7 PM
Gotham Hall
New York, USA
Gala invitations, worthy of the cause
A polished online invitation for every guest, with RSVP tracking, a live head count for catering, and custom questions for tables, sponsorships and dietary needs.
Choose your gala design
Open a full preview, try the colourways, then personalise only when the design feels right.
Made for galas
Everything a gala needs, from the first invitation to the final head count.
A confirmed head count for the caterer
Every reply lands on one live dashboard, so you always know exactly how many are coming. Custom questions capture meal choices and dietary needs alongside each name, and you can hand the venue a clean count instead of a reconstructed guess.
Capacity limits with an automatic waitlist
Set the number of seats the room holds, and RSVPs close on their own when it fills. Late confirmations join a waitlist instead of overbooking your tables, so you can offer released seats the moment a guest drops.
Custom questions for tables and sponsorships
Ask what a standard reply cannot: which table a guest belongs to, whether they are attending as a sponsor, dietary restrictions, or a plus-one's name. Every answer sits beside the RSVP, so seating and acknowledgments come together in one place.
Fully your organization's own
Every event goes out watermark-free with the full design collection. Nothing competes with your cause or your donors' attention. Import your existing supporter list to send in minutes, and keep the whole invitation on-brand from the first email to the final reminder.
Frequently asked questions
Answers about gala invitations and online RSVP on HeyVite.
How do I send gala invitations online?
Create your invitation in the card studio, import your supporter list or add guests by hand, and send by email, or share a private link yourself. Each guest gets a private link to reply, and every RSVP, table request and meal choice tracks itself on one live dashboard.
Can I limit how many people can RSVP?
Yes. Set a capacity to match the seats your venue holds, and RSVPs close automatically once it is reached. Guests who reply after that join a waitlist, so you never overbook, and you can release a seat to the next in line if someone drops.
Can I ask custom questions like table or dietary preferences?
Yes. Add your own questions to the RSVP: table assignment, sponsorship level, dietary restrictions, plus-one names, anything you need. Each answer is saved next to the guest's reply, so seating charts and catering counts come from one organized list.
Is the gala guest list private?
Yes. Every guest receives a private invitation of their own. And with Guest Privacy, included on every plan (free ones too), there is no public guest list and no name search by default. Guests see only their own invitation, and only you and your co-hosts ever see who is coming.
How much does it cost to host a gala invitation?
It is free to start, with no credit card. Paid plans are a single payment for a single event ($15, $45 or $110 depending on the plan), and all a paid plan changes is the guest limit; every event goes out watermark-free either way. For very large galas or white-label branding, you can contact sales.
Can I get a head count for the caterer?
Yes. Your dashboard shows a running total of confirmed guests as replies come in, with meal choices and dietary notes attached to each name. When it is time to confirm numbers, you can hand the venue an exact count instead of an estimate.
Plan your gala down to the wording
Copy-ready wording and etiquette guides to help you send with confidence.
Ready when you are
Ready to send gala invitations worth opening?
Choose a design and make it yours.
Free up to 75 guests per eventNo card needed14-day refund if no invitations sent