Cap the numbers without the headache
Set a limit, and once it is reached, new yeses join a waitlist that promotes itself as seats open.
Why hosts choose it
Some rooms only hold so many. HeyVite lets you set a capacity for your event, and once it is full, further acceptances join an automatic waitlist instead of overbooking the night. When a guest drops out, the next person on the list is promoted on their own: no manual juggling, no awkward maths.
Set a firm limit
Decide how many guests the venue or budget allows, and let HeyVite hold the line.
Automatic waitlist
Once you are full, new acceptances join a waitlist rather than pushing you over capacity.
Seats reassign themselves
When someone declines after the fact, the next waitlisted guest is promoted automatically, the moment a place opens.
No overbooking, no scramble
When the caterer asks for numbers, you read them off the screen. No guessing, no padding, no tracking who is next in line by hand.
How does capacity & waitlist work?
Set your capacity
Choose the maximum number of guests your event can hold.
Fill the seats
As guests accept, HeyVite fills your places up to the limit.
Waitlist and promote
Once full, new yeses join the waitlist and are promoted automatically when a seat opens.
Related features
Features that work alongside capacity & waitlist.
Frequently asked questions
Answers about capacity & waitlist on HeyVite.
How does the capacity limit work on HeyVite?
What happens when my event is full?
How does the waitlist promote guests?
When should I use capacity limits?
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