Coordination

Sort out who brings what

A what-to-bring list your guests claim from, so nothing is doubled up and nothing is left behind.

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Why hosts choose it

Potlucks and shared gatherings live or die by coordination. HeyVite gives you a simple sign-up list: you note what is needed, and guests claim the items they will bring. Everyone can see what is still open, so you end up with one of everything instead of five bowls of the same salad.

Nothing duplicated

Once a guest claims an item, it shows as taken. No more three people arriving with the same dessert.

Nothing forgotten

List everything the day needs (food, drinks, chairs, ice) and watch the gaps fill in as guests sign up.

Guests claim in a tap

From their invitation, a guest picks what they will bring. It is added to their name and removed from the open list.

Always up to date

The list reflects every claim as it happens, so you and your guests always see what is still needed.

How does sign-up lists work?

  1. Build the list

    Add the items your event needs, from main dishes to napkins.

  2. Guests claim items

    From their invitation, guests sign up for what they will bring.

  3. See it fill in

    Watch the open items shrink to nothing as your guests claim their part.

Related features

Features that work alongside sign-up lists.

RSVP & Communication

Custom RSVP Questions

Explore RSVP & Communication

RSVP Tracking

Explore Coordination

Photo Album

Explore Coordination

Co-Hosts

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Frequently asked questions

Answers about sign-up lists on HeyVite.

What is a sign-up list on HeyVite?
A sign-up list is a what-to-bring list for your event. You add the items needed, and guests claim what they will bring directly from their invitation, so nothing is duplicated and nothing is forgotten.
How do guests claim an item?
From their private invitation, a guest selects an item from the list. It is then marked as claimed under their name and removed from the items still available.
Can two guests claim the same item?
Once an item is claimed it shows as taken, so guests are guided toward what is still needed rather than doubling up.
Is a sign-up list good for potlucks?
Yes. Sign-up lists are ideal for potlucks, barbecues, showers and any gathering where guests contribute food, drinks or supplies.
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